This section sets out the overall terms of reference of the ‘portfolio’ sub-committees of the Lymington Harbour Commissioners (LHC).
In most cases the Harbour Master/Chief Executive will attend meetings of sub-committees. In addition, the Operations Manager sits on the Moorings and Safety Committees and other Officers also sit on the Safety Committees. The Treasurer attends the Finance Committee meetings.
Committees have routine meetings and are encouraged to set their dates annually in advance. Additional meetings may be called as necessary.
The Finance Committee advises the Commissioners and the Treasurer on the preparation of LHC’s Annual Report and Accounts and on the audit process. It is also assists the CEO and Treasurer in the preparation and presentation of the annual budgets. It advises the Commissioners when issues arise which require financial advice such as the procurement of loan finance.
The Mooring Committee has overall supervision of LHC’s stock of moorings and acts as a sounding board for the Officers to test proposals for improvements and new facilities. The Mooring Committee meets in November to agree tariff changes to implement the budget approved at the November board meeting. It is also responsible for undertaking an annual review of the terms and conditions and for making recommendations on the management of the waiting list.
The Safety Committee has overall responsibility for LHC’s safety policies and practices. It meets to review marine safety performance including reports on incident numbers, staff training requirements and serious accidents or incidents. It also reviews enforcement history and major regulatory changes. It is also responsible considering and implementing recommended actions arising from the appointed Designated Persons external audit of LHC's compliance with the Port Marine Safety Code.
The Personnel and Pensions Committee prepares proposals for pay and conditions of employment for LHC personnel. It is responsible for monitoring the effectiveness of the appraisal system and the training and disciplinary procedures. The majority of training is associated with safety and this is continuously reviewed by the Safety Committee. The Committee is also tasked with monitoring pension arrangements.
The Business Development Committee advises Commissioners on opportunities for the commercial development of the harbour including marketing and event promotion. This may include initiatives to develop LHC's business or joint initiatives with other partners and stakeholders in the Harbour and the Town. The Business Development Group is also responsible for keeping the stakeholder benefit/social responsibility policy under review and for making recommendations to facilitate implementation.
From 2018 the Environment Committee will meet annually to maintain oversight of LHC's environmental duties and initiatives. Prior to 2018 this Committee met on an ad-hoc basis when required.
|Finance||Moorings||Personnel & Pensions||Safety||Environment||Business Development|